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It is meant to introduce the applicant, his/her therefore, a cover letter is a very important document that can help you achieve a position or favor you are applying or trying to get approval for. If the substance of your letter of application sample is okay, then it must have been the format. Clearly state what is being approved, including any associated dates, locations, or similar information so that there will be no room for misunderstanding. Normally, approval letters can be short and to the point.